Privacy policy

Okapi Wanderers RFC Inc Privacy Policy

This privacy statement discloses the privacy practices for Okapi Wanderers Rugby Football Club Inc, herein referred to as “Company.”

Information Collection and Use
Company is the sole owner of the information collected on this site. Company will not sell, share, or rent this information to others in ways different from what is disclosed in this statement. Company may collect information from users at several different points on our website.

Children’s Policy
Company has no intention of collecting any personal information from individuals under 18 without a parent or guardian. Company requests that children under 18 not submit information.

In order to use this website, a user must first complete the registration form. During registration a user is required to give the user’s contact information (such as name and email address). This information is used to contact the user about the services on our site for which the user has expressed interest.

A cookie is a piece of data stored on the user’s hard drive containing information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. Once the user closes their browser, the cookie simply terminates. For instance, by setting a cookie on our site, the user may not have to log in a password more than once, thereby saving time while on our site. If a user rejects the cookie, the user may still use our site, although the user may be limited in some areas of our site. Cookies can also enable us to track and target the interests and attributes of our users to enhance the experience on our site. Some of our business partners (for example, advertisers) may use cookies on our site. However, we have no access to or control over these cookies.

Log Files
Company uses IP addresses to analyze trends, administer the site, track user’s movement and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

This web site contains links to other sites. Please be aware that Company is not responsible for the privacy practices of such other sites. Company encourages users to be aware when users leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.

This website takes reasonable and customary precautions to protect users’ information. When users submit sensitive information via the website, that information is protected both online and off-line. That information is encrypted and is protected with the SSL encryption software. While we use SSL encryption to protect sensitive information online, Company uses the data storage and retrieval services of third parties. Company cannot make representations or assurances about the privacy and data security practices of third parties. Only employees of Company who need the information to perform a specific job are granted access to personally identifiable information. Company employees are kept up-to-date on our security and privacy practices. Company cannot make representations or assurances about the privacy and data security practices of the organizer for the camp or event for which users register. If users have any questions about the security at those organizations, users should contact those organizations directly.

Site and Service Updates
Company may also send site and service announcement updates to users. Users are not able to un-subscribe from service announcements, which contain important information about the service. Company communicates with the user to provide requested services and in regard to issues relating to their account via email or phone.

Correction/Updating Personal Information
lf a user’s personally identifiable information changes (such as a zip code), or if a user no longer desires the online registration service, Company will endeavor to provide a way to correct, update or remove that user’s personal data provided to Company. This can be done by emailing info@okapiwanderersrugby.com.

Users are given the opportunity to “opt-out” of having their information used for purposes not directly related to online registration services at the point where the registration system asks for the information. Users who no longer wish to receive information may opt-out of receiving these communications by replying to unsubscribe in the subject line in the email. Users of our site are always notified when their information is being collected by any outside parties. We do this so our users can make an informed choice as to whether they should proceed with services that require an outside party, or not.

Disclosure for Law Enforcement
Notwithstanding the other statements in this policy, Company reserves the right to provide user information to third parties when required to comply with U.S. or foreign law or legal procedure, to protect Company’s rights and property, and in emergency situations if physical safety or health is at issue.

Notification of Changes
If Company decides to change its privacy policy, Company will post those changes in a prominent place on our website so our users are always aware of what information we collect, how we use it, and under what circumstances if any, we disclose it. If at any point Company decides to use personally identifiable information in a manner different from that stated at the time it was collected, Company will notify users by way of an email. Users will have a choice as to whether or not Company uses their information in this different manner. Company will use information in accordance with the privacy policy under which the information was collected.

Okapi Wanderers Rugby Football Club Inc

Social Media Policy

Social networking, such as Twitter, Facebook, whatsapp groups, internet blogs and other online sites, offers tremendous opportunities for rugby to communicate and engage with a growing audience as well as its existing members, supporters and players.

Okapi Wanderers Rugby FC, is keen to promote the safe and responsible use of social networking technology but also to make its members aware of the potential risks and to share best practice.
• Participants should be aware that comments which bring the game into disrepute, or are threatening, abusive, indecent or insulting, may lead to disciplinary action.
• Comments that include a reference to a person’s ethnic origin, color, race, nationality, faith, gender, sexual orientation or disability may attract a high disciplinary sanction.
• Comments can also attract civil and criminal action.

General Guidance:

• These are public forums, so treat them as such.
• Individuals and organizations are strictly responsible for any posting on his/their account/s.
• Re-posting or re-tweeting inappropriate content represents an endorsement of that content and can be actionable.
• Do not use abusive, derogatory, vulgar or sexual language.
• Do not criticize or imply bias against match officials.
• At all times, exercise discretion and respect for clubs, players, fans and the game’s partners.
• Deleting or apologizing publicly for an improper posting does not prevent disciplinary action being taken.
• Consider “protecting” Tweets and changing security/visibility of Facebook accounts.

It is recommended that Clubs:

• Set standards for content generated in line with the Core Values and the guidelines above.
• Establish protocols for monitoring output, moderating content in online forums and removing offensive postings.
• Hold members to account for any breaches.

Players and Officials

Individuals need to understand that they are personally responsible and liable for their comments and postings. At all times you should exercise discretion and be respectful of other players, teams, officials, organizations. What you regard as “banter” could be regarded as embarrassing or hurtful by a wider audience and bring the game into disrepute.

In short, follow the general guidelines above and:

• Don’t comment if you have any concerns about the consequences
• Don’t link to unsuitable content
• Don’t get into disputes with anyone
• Don’t share or elicit personal detail


• Do show your personality and be approachable
• Do share your achievements
• o post regular comments to grow and engage with an audience

OKapi Wanderers Rugby FC

Terms and Conditions

Terms of Service for Individuals
Okapi Wanderers Rugby FC website is operated by Pitch Hero Limited ("We" "Us" "Our" "Pitchero"). Pitchero It is registered in England and Wales under company number 06361033 and have Their registered office at Sterling House, Capitol Park East, Tingley, Leeds, West Yorkshire, WF3 1DR.
This document (together with the documents referred to in it) tells you the terms of service (“Terms”) which apply to Our website www.okapiwanderersrugby.com (“Website”), which provides a website creation service and social network platform (“Service”). The Terms apply whether you are a guest or a registered user. By using Our Website, you indicate that you accept these Terms and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using the Website. We reserve the right to update and change the Terms from time to time without notice or acceptance by you.
Description of service
The Service is web-based and allows users that register for an account to use the Service (each an “Account Holder”) to create and update an online profile on the Website. Once registered with the Service, each Account Holder receives his or her own profile on which to post Content (as defined in clause 8.1). Unless explicitly stated otherwise, any new features that augment or enhance the current Service, including the release of new Pitchero tools and resources, shall be subject to these Terms.
In order to use the Service, you must arrange for access to the Internet and provide all equipment necessary to make such connection. Our Service may include certain communications from Us, such as service announcements, administrative messages and the Pitchero newsletter, which are considered part of Pitchero membership, although you will be able to opt out of receiving them. You agree not to access the Service by any means other than through the interfaces that are provided by Pitchero for use in accessing the Service.
Users under 14 years of age may access the Website but cannot be an Account Holder or create a Okapi Wanderers Rugby ID.
In order to use the Service, you must have a valid Okapi ID. To be an Account Holder with your own account, you must provide Okapi with a valid email address and other information ("Registration Data"). As an Account Holder, you will choose a password and account designation for your account during the Service's registration process. You are responsible for maintaining the confidentiality of the password and account, and are fully responsible for all activities that occur under your password or account.
You agree to immediately notify Us in writing of any unauthorised use of your password or account or any other breach of security and you must ensure that you exit from your account at the end of each session. We will not be liable for any loss or damage arising from your failure to comply with this clause
You agree to provide true, accurate, current and complete information about yourself as prompted by the Service's registration form, and you must maintain and promptly update the Registration Data to keep it true, accurate, current and complete. If you provide any information that is untrue, inaccurate, not current or incomplete, or We have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, We have the right to suspend or terminate your account and refuse any and all current or future use of the Service (or any part thereof).
Charges and payment
Some of our packages are only available if you pay for them.
You can pay for a online by credit card or by setting up a monthly direct debit (preferred method). You can also pay by cheque or electronic bank transfer although these methods may incur administration charge. If you want to pay by bank transfer our bank details are available upon request. Cheques should be made payable to Okapi Wanderers Rugby FC and posted to Okapi Wanderers Rugby FC Inc 2439 deer creek road , Weston Florida 33327.
All payments (except cheques) are processed via 3rd party payment providers and we will not have access to your card and/or bank details at any time.
The charges will be payable in advance and you can choose whether to pay monthly or annually. If you pay online by credit card or direct debit we will automatically take payment each month/year (as applicable) and will continue to do so until you advise us otherwise.
You can cancel your membership (moneys earned are non refundable).
We may also issue you with a refund only if the unavailability is due to our act or omission.
If we are unable to collect payment for any reason or you fail to pay the charges, we may suspend your membership until we receive payment in full and in cleared funds.
We reserve the right to change the charges at any time by giving you not less than 30 days' notice.
Cancellation and termination
If you cancel the Service, your cancellation will take effect immediately. After cancellation, you will no longer have access to your profile and all information contained therein may be deleted. We accept no liability for such deleted information or content.
We may, in our sole discretion, terminate your password, and/or account, and remove and discard any Content within the Service (including, but not limited to your website if you are an Account Holder), for any reason, including and without limitation, the lack of use, or if We believe that you have violated or acted inconsistently the Terms. Any contracts, verbal or written, in conjunction with your deleted website, will, at Our discretion, be terminated as well. We may also, in our sole discretion and at any time, discontinue providing the Service, or any part thereof, with or without notice.
You agree that any termination of your access to the Service under these Terms may be effected without prior notice, and you acknowledge that We may immediately deactivate or delete your website and all related information and files. We reserve the right to bar any further access to such files or the Service. We will not be liable to you or any third-party for any termination of your access to the Service.
Data and privacy
For the purposes of data protection legislation, We use a data controller. They process your personal data to enable you to make use of the various goods and services We offer and ensure the security of your account. Pitchero may also use your data for marketing purposes and/or marketing and commercial use by third parties.
For a more detailed explanation of how your personal data is used, including disclosure to third parties, how We maintain security of your data and your rights in relation to the data We hold about you, please see our privacy policy.
When you upload any videos or photos onto Our Website, you agree to grant us a licence in accordance with clause 11.2 and We shall be free to use such videos/photos as We see fit. Where this happens, We will become data controller in respect of the videos/photos. Where you upload videos or photos of third parties, you will be asked to confirm you have their consent to do so.
Ownership of website account and security
You are responsible for maintaining the security of your account and profile, and you are fully responsible for all activities that occur under the account and any other actions taken in connection with the website. You agree to notify Us immediately in writing of any unauthorised use of the account or any other breaches of security. We will not be liable for any loss or damage from your failure to comply with this clause 7. Under no circumstances will We be liable, in any way, for any acts or omissions by an Account Holder or a Guest.
Content and content rules and obligations
You understand that all information, data, text, software, music, sound, photographs, graphics, video, messages, goods, products, services or other materials ("Content") are the sole responsibility of the person from which such Content originated. You are entirely responsible for all Content that you upload, post, transmit or otherwise make available via the Service. We do not control the Content posted via the Service and, as such, does not guarantee the accuracy, integrity or quality of such Content.
You understand that by using the Service, you may be exposed to Content that is offensive, indecent or objectionable. Under no circumstances will We be liable in any way for any Content, including, but not limited to, for any errors or omissions in any Content, or for any loss or damage of any kind incurred as a result of the use of any Content posted, transmitted or otherwise made available via the Service.
We do not pre-screen Content, but We and Our designees shall have the right (but not the obligation) in Our sole discretion to refuse, move or delete any Content that is available via the Service. You agree that you must evaluate, and bear all risks associated with, the use of any Content, including any reliance on the accuracy, completeness, or usefulness of such Content. You acknowledge that you may not rely on any Content created or submitted by Us.
We may preserve Content and may also disclose Content if required to do so by law or if We believe, in the good faith, that such preservation or disclosure is reasonably necessary to:
comply with legal process;
enforce these Terms;
respond to claims that any Content violates the rights of third-parties; or
protect the rights, property, or personal safety of Okapi Wanderers Rugby FC, its users and the public.
You understand that the technical processing and transmission of the Service, including your Content, may involve transmissions over various networks and changes to conform and adapt to technical requirements of connecting networks or devices.
Should Content be found or reported to be in violation with, but not limited to, the following terms, it will be in Okapi Wanderers Rugby FC sole discretion as to what action should be taken.
You agree that you will not:
upload, post, transmit or otherwise make available any Content that is unlawful, harmful, threatening, abusive, harassing, tortuous, defamatory, vulgar, obscene, libellous, invasive of another's privacy (including the disclosing of any address, email, phone number, or any other contact information without the written consent of the person to which such information relates), hateful, or racially, ethnically or otherwise objectionable;
impersonate any person or entity, including, but not limited to, a Okapi Wanderers Rugby FC official, forum leader, guide or host, or falsely state or otherwise misrepresent your affiliation with a person or entity;
forge headers or otherwise manipulate identifiers in order to disguise the origin of any Content transmitted through the Service;
upload, post or otherwise transmit any Content that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements)
upload, post or otherwise transmit any Content that infringes any patent, trademark, trade secret, copyright, rights of privacy or publicity, or other proprietary rights of any party;
upload any Content unless you have the right to grant a licence in accordance with clause 11.2;
upload, post, or transmit unsolicited commercial email or "spam". This includes unethical marketing, advertising, or any other practice that is in any way connected with "spam", such as (a) sending mass email to recipients who haven't requested email from you or with a fake return address, (b) promoting a site with inappropriate links, titles, descriptions, or (c) promoting your site by posting multiple submissions in public forums that are identical;
upload, post or otherwise transmit any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment; and
interfere with or disrupt the Service or servers or networks connected to the Service, or disobey any requirements, procedures, policies or regulations of networks connected to the Service.
Viruses, hacking and other offences
You must not misuse Our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to Our Site, the server on which Our Site is stored or any server, computer or database connected to Our Site. You must not attack Our Site via a denial-of-service attack or a distributed denial-of service attack.
By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and We will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use Our Site will cease immediately.
We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of Our Site or to your downloading of any material posted on it, or on any website linked to it.
Additional software
If you elect to download or access any or third party Content or additional software that may be made available by Us in connection with the Service, you understand that you may have to agree to additional terms and conditions before you use such software or third party Content.
You also agree that the use of any third party software or Content obtained through the Service does not transfer to you any rights, title or interest in or to the software or such Content, and that you will not use any Content made available to you through the software or the Service except as expressly authorised under that third party provider's terms of service or licence. For greater certainty, by downloading software or Content made available through the Service, you are deemed to agree to the terms of service or licence agreement posted on the Service, the terms of which are incorporated by reference herein for the benefit of such third party providers. If you do not agree to the terms of service or licence agreement, do not download the software or Content.
Intellectual property rights
Pitchero owner or the licensee of all intellectual property rights in the Service, Website, and in the material published on it and any necessary software used in connection with the Service ("Software”). These works are protected by copyright laws and treaties around the world. All such rights are reserved. Except as expressly authorised by Us or advertisers, you agree not to modify, rent, lease, loan, sell, distribute or create derivative works based on the Service or the Software, in whole or in part.
Subject to clause 6.3, We do not claim ownership of the Content you place on your website. By submitting Content to Okapi Wanderers Rugby FC for inclusion on our website, you grant Us a world-wide, royalty-free and non-exclusive perpetual licence to reproduce, modify, adapt, distribute, sub-licence and publish the Content.
Third parties and advertisers
The Service may include advertisements. Your correspondence or business dealings with, or participation in promotions of, advertisers found on or through the Service, including payment and delivery of related goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such advertiser. We will not be liable for any loss or damage of any sort incurred as the result of any such dealings or as the result of the presence of such advertisers on the Service.
The Service may provide, or third parties may provide, links to other websites or resources. We have no control over such websites and resources and We are not responsible for the availability of such external sites or resources.
We do not endorse and are not liable for any Content, advertising, products, or other materials on or available from such sites or resources. You further acknowledge and agree that Pitchero shall not be responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of or reliance on any such Content, goods or services available on or through any such website or resource.
You agree to indemnify Us, and Our subsidiaries, affiliates, officers, directors, agents, co-branders or other partners, from any claim or demand, including reasonable legal fees, made by any third party due to or arising out of your Content, your use of the Service, your guests activities, your connection to the Service, your violation of these Terms, whether you are a registered user or not. You are solely responsible for your actions when using the Service, including, but not limited to, costs incurred for Internet access.
Nothing on this Website constitutes advice, nor does the transmission, downloading or sending of any information or the Material create any contractual relationship.
Resale of service
You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service without the express written permission by Okapi Wanderers Rugby FC.
General practices regarding use and storage
You acknowledge that Okapi Wanderers Rugby FC may establish general practices and limits concerning use of the Service and may modify such practices and limits from time to time without notice to you.
You expressly understand and agree that our use of the Service is at your sole risk. The Service is provided on an "as is" and "as available" basis. We expressly disclaim all warranties of any kind, whether express or implied, including, but not limited to the implied warranties of merchantability, fitness for a particular purpose and non-infringement.
We will make reasonable efforts to maintain the Service, however, We are not responsible for any damage, loss of data, customer information or vendor data, revenue, or other harm to business arising out of delays, mis-delivery or non-delivery of information, restriction or loss of access, bugs or other errors, unauthorised use due to your sharing of access to the service, or other interaction with the service. You are responsible for maintaining and backing-up your data and information that may reside on the service.
We do not warrant that:
the Service will meet your specific requirements;
the Service will be uninterrupted, timely, secure, or error-free;
the results that may be obtained from the use of the Service will be accurate or reliable;
the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations; and
any errors in the software will be corrected.
Any material downloaded or otherwise obtained through the use of the Service is done at your own discretion and risk and that you will be solely responsible for any damage to your computer system or loss of data that results from the download of any such material.
No advice or information, whether oral or written, obtained through or from the Service shall create any warranty not expressly stated in these Terms.
Limitation of liability
To the extent permitted by law, We, other members of Our group of companies and third parties connected to Us hereby expressly exclude:
all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; and
any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with Our Website or in connection with the use, inability to use, or results of the use of Our Website, any websites linked to it and any materials posted on it, including:
loss of income or revenue;
loss of business;
loss of profits or contracts;
loss of anticipated savings;
loss of data;
loss of goodwill; and
wasted management or office time, whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable, provided that this condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.
This does not affect Our liability for death or personal injury arising from Our negligence, or Our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, or any other liability which cannot be excluded or limited under applicable law.
Failure by Us to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.
These Terms constitute the entire agreement between you and Us and govern your use of the Service, superseding any prior agreements.
If a court says that part of this agreement is not enforceable in law the rest of the agreement shall still be enforceable.
The US courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to Our Website although We retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country.
These Terms and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of Florida.
Contact us
If You have any questions, comments or concerns regarding these Terms please contact us at info@okapiwanderersrugby.com or write to us at Okapi Wanderers Rugby FC 2439 Deer Creek Road , Weston Florida 33327
Please report any violations of these Terms to info@okapiwanderersrugby.com

Last updated: May 2018